Customer emails get answered the same day
AI Email Inbox Management for Business Owners
An inbox that sorts itself.
AI reads incoming email, sorts it by priority, files the noise, pulls out tasks and drafts replies in your voice. You review and send in minutes instead of spending an hour a day in your inbox.
Starting from $79/mo per inbox · Final price after your free audit
Commonly saves an hour or more a day
Delays the need for an admin hire
Starting from $79/mo per inbox + $299 one-time setup. Final price after your free audit. All prices ›
Full scope
Exactly what you get.
No surprises: everything that's included, what costs extra and what isn't part of it. Your final scope and price come in writing after the free audit.
One-time setup · $299
- Priority rules and labels for each inbox: what matters, who matters, what gets filed
- Reply drafts trained on your past sent emails
- Tasks, dates and invoices sent to your task tool, calendar or CRM
- A daily morning summary of what needs you
- Auto-replies only for categories you approve, like inquiry acknowledgments
- Testing on your real email and a walkthrough
Every month · Starting from $79/mo per inbox
- Monitoring of sorting and drafts for each inbox
- Rule and label changes as your senders and priorities change
- Voice tuning when drafts miss your tone
- Support by call, text or email
Extra costs, billed at cost
- AI usage for sorting and drafting
- Any add-on your Google Workspace or Microsoft 365 plan needs
- All tools in your business's name and billed at cost, with no markup
What I need from you
- Access to each inbox in Google Workspace or Microsoft 365
- Your key customers, vendors and what can be filed
- A few minutes a day to review and send drafts
Not included
- Cleaning up years of old email (quoted separately if you want it)
- Sending anything outside the categories you approve
- Moving you to a new email provider
What you get at launch
- Every rule and label written down in plain English
- Everything running inside your own Google or Microsoft account
- Test results from your real email
Example conversation
See it work
Open your inbox to what matters, with replies already drafted.
- 1
It sorts as mail arrives
Every email is labeled by priority. Customers and key vendors stay on top, and newsletters and notifications get filed.
- 2
It drafts and extracts
Replies are drafted in your voice from your past sent emails. Tasks, dates and invoices go to your task tool, calendar or CRM.
- 3
You review and send
Each morning you get a short summary of what needs you. Read the drafts, edit if needed and send.
The problem
Why it matters.
Important customer emails get buried under vendor updates, notifications and newsletters. Owners spend early mornings and late nights catching up, and still miss things.
What's included
What it does.
- Priority sorting and labels
- Draft replies in your tone for one-click send
- Extracts tasks, dates and invoices to the right place
- Daily summary of what needs you
- Shared inbox routing for teams
- Works in Gmail and Outlook
How it works
From first call to live.
- 1
Set the rules
What matters, who matters and what can be filed.
- 2
Train your voice
Drafts learn from your past sent emails.
- 3
Review daily
A short summary each morning, with drafts ready to go.
Who does what
The sorting and drafting are automated. You decide what gets sent.
- Labeling and sorting every email by priority
- Filing newsletters, notifications and other noise
- Drafting replies in your voice
- Sending tasks, dates and invoices where they belong
- A daily morning summary of what needs you
- Reviewing and sending drafts, a few minutes a day
- Deciding which categories, if any, get auto-replies
- Answering anything sensitive or unusual yourself
Example
A week in the inbox, before and after.
- About 60 emails a day, mixed in with newsletters and alerts
- An hour or more a day, often early morning or late at night
- Customer emails found a day or two late
- Invoices and dates copied into other apps by hand
- Noise filed automatically, customers and key vendors on top
- A morning summary of the few emails that need you
- Reply drafts ready in your voice, reviewed in minutes
- Tasks and invoices already in your task tool or CRM
Illustrative example for an owner getting about 60 emails a day, not a client result. Your numbers depend on your business, and the free audit estimates them.
Who it's for
Best fit.
- Owners and executives
- Law firms
- Agencies
- Property management
- Real estate
- Professional services
Works with your tools
Nothing to move.
I build around what you already use. Common examples:
- Gmail / Google Workspace
- Outlook / Microsoft 365
- Slack
- Asana
- Trello
- Your CRM
Pairs well with
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Does AI send emails without me?
Only for categories you approve, like auto-acknowledging inquiries. Everything else waits for your review.
Is my email data safe?
It runs in your own Google or Microsoft account, with providers that don't train on your data.
Can it work for a shared inbox?
Yes. It can route emails to the right person and draft replies for them.
How does AI email management work?
It runs inside your Gmail or Outlook account, reads new emails as they arrive, labels them by priority, files the noise and drafts replies in your voice. You review the drafts and send them.
Do I need to switch email providers?
No. It works in Google Workspace and Microsoft 365 as they are, and moving you to a new email provider isn't included.
Can it clean up my old emails?
Not as part of the monthly service. Cleaning up years of old email can be quoted separately if you want it.
What if it files something important?
Rules are tested on your real email before launch and adjusted as your senders change. AI can make mistakes, so the morning summary and filed labels stay easy to check.
How much does AI email management cost?
From $79/mo per inbox plus a $299 one-time setup. AI usage and any add-on your email plan needs are billed at cost in your business's name, and you get the final price in writing after the free audit.
Will my replies sound like me?
Drafts are trained on your past sent emails, and the voice is tuned when a draft misses your tone. You still read every draft before it goes out.
Free AI audit
Find out where you're losing customers.
In 30 minutes, we'll find your biggest leaks. You leave with a short written plan: what to fix first, what it costs and what it should pay back. No obligation.